Direct Deposit for Nonprofits

Spend less and increase efficiencies

Direct Deposit via ACH transfers funds electronically from your organization’s account directly to your employees’ accounts, or to prepaid and payroll cards. When you use Direct Deposit, you eliminate manual check preparation and record-keeping, helping you increase efficiencies and save costs, freeing up time to focus on your organization’s mission.

Additionally, Direct Deposit allows you to process payroll quickly -- even on the same day -- allowing for fast reconciliation of errors and ensuring accurate pay for part-time or hourly employees. 


Increase savings—for you and your employees

Because Direct Deposit eliminates manual check preparation, you save on everything from postage and mailing supplies to staff time and resources – helping benefit the environment. You also improve expense control and cash flow management, and reduce your need for check-related services.

Direct Deposit is also good for your employees. It can help them save automatically: With convenient Split Deposit, they can direct a fixed amount or percentage of their pay into a savings or investment account to help build savings.

As the single biggest influence on employees’ use of Direct Deposit, your organization can play a key role in supporting employee financial health.

In addition to payroll, Direct Deposit can be used for:

  • Annuities
  • Bonuses and commissions
  • Child support payments
  • Dividend and interest payments
  • Pension/401(k) disbursements
  • Social Security and other government payments
  • Tax and other refunds
  • Travel and other employee expense reimbursements

Build employee satisfaction

By offering Direct Deposit as part of your employee benefits offerings, you can help boost employee satisfaction. 87 percent of employees are highly satisfied with their decision to use Direct Deposit and employees paid by Direct Deposit rate their employer a 9 out of 10 for their employers’ support of the service.


Keep your business and employees secure

Your Direct Deposit transactions are safe: Unlike a paper check, which passes through many hands, account numbers remain confidential. You can also consult with your financial institution or payroll provider to learn about additional sound business practices to protect sensitive data.


Calculate Savings

BUSINESSES BENEFIT WITH DIRECT DEPOSIT, SAVING UP TO $2.87 - $3.15 PER PAPER CHECK

Visit our calculator for a quick estimate of the savings your business can achieve.


Get Started

Contact your financial institution or payroll provider to set up Direct Deposit. Most business software packages now include it as a standard feature.


Resources

Use these resources to help educate staff and promote Direct Deposit within your organization.


Sample Content

Articles »
Press Releases »
Social Media »


Promotional

Fact Sheets »
Brochures »
Messaging »

 


FAQs

GENERAL QUESTIONS ABOUT DIRECT DEPOSIT VIA ACH

Many organizations offer payroll cards to employees who do not have bank accounts, and use their Direct Deposit via ACH program to fund the cards. Talk to your financial institution or payroll provider for more information.
No. Direct Deposit has been used in countries around the world for decades because it is convenient, safe, and environmentally friendly, and the number of users continues to grow.
Direct Deposit via ACH is widely used. More than 80 percent of working Americans receive their pay via Direct Deposit. 97% of people who use Direct Deposit via ACH are very satisfied with it.

GETTING STARTED WITH DIRECT DEPOSIT VIA ACH

Employees can view their Direct Deposit transactions on their online banking service and on monthly account statements. Check with your financial institution or payroll provider for electronic or paper-based options for reporting gross, deduction, and net amount details to your employees.
Some states allow organizations to mandate Direct Deposit of payroll. Contact your state's labor department for details.
Your financial institution or payroll provider will provide what you need to start offering Direct Deposit. Most business software packages now include Direct Deposit via ACH as a standard feature.
No. In fact, most organizations recoup any Direct Deposit start-up costs in savings and increased productivity in the first year of use. Your organization should also realize reductions in printing, postage, and error resolution costs.

USING DIRECT DEPOSIT VIA ACH

Using Direct Deposit reduces the risk of fraud by eliminating the use of paper checks that could be altered or counterfeited. Unlike a paper check that bears your account number for all to see, when you use Direct Deposit your account number remains confidential to your financial institution or payroll provider. Make sure that the computer you use to initiate your Direct Deposit has the most recent versions of anti-virus and anti-malware software and all updates loaded, and avoid using that computer for personal emails, surfing the Internet, and social networking. Talk to your financial institution or payroll provider to learn about additional sound business practices to protect your sensitive data.
Direct Deposit is appropriate for an organization of any size. Whether you have 10, 10,000 or 100,000 employees, shareholders, or retirees, Direct Deposit via ACH streamlines payment processing and saves time and money.
Direct Deposit via ACH is a much greater asset than check "float." The savings from Direct Deposit add to your organization 's bottom line, and administrative costs can be reduced by more than 50 percent a year. With advances in technology and payment processing, check float is quickly becoming a thing of the past.
Problems with Direct Deposit are rare. Work directly with your financial institution or payroll provider to resolve any problems. Employees may verify their deposit by calling their financial institution or checking their account online.